The back office, run like a system.
One monthly engagement covering job costing, bookkeeping and billing, so the money side of the business keeps moving whether or not you have time to push it.
Where the margin actually leaks.
Billing cycles get missed.
Invoices and pay apps go out late, which pushes cash back by weeks on work you already paid crews to finish.
Receivables drift.
Open invoices sit because nobody owns the follow-up rhythm. The longer they sit, the harder they are to collect.
No job-level visibility.
The year ends with a P&L that shows one number, and no idea which job carried the company and which one quietly killed the margin.
Nine things, on a monthly rhythm.
- 01
Job costing and expense allocation
Every expense, from labor to materials to subs, assigned to the right job. Per-job revenue, cost and margin every month, not one number in December.
- 02
QuickBooks bookkeeping and reconciliation
Every transaction categorized and reconciled, vendor bills recorded. Books current and ready for your CPA instead of rebuilt at year end.
- 03
WIP and percentage of completion
Work-in-progress schedules in the form bonding companies and lenders actually ask for.
- 04
Payroll processing
Processed and recorded against the right jobs. Prevailing wage and certified payroll available as an add-on.
- 05
Invoicing, AIA and pay-app billing
Invoices, AIA progress billing on G702 and G703, and pay applications sent on time. Late billing is just a loan you made to the GC.
- 06
Collections, AR and AP tracking
Steady, professional follow-up on open invoices, plus a live view of what you are owed and what you owe vendors.
- 07
Retainage and lien waiver tracking
Retainage tracked by job so it does not quietly disappear, and conditional and unconditional waivers managed as they move.
- 08
Bonding and lender-ready packages
Financial packages assembled to protect and grow your bonding capacity.
- 09
Document control and monthly reporting
Organized project folders, change order tracking, and a monthly AR, billing and job-cost summary you can read in ten minutes.
Compliance that protects your right to bid public work.
Prevailing-wage and federally funded jobs require certified payroll done exactly right. Get it wrong and you risk penalties, withheld payment, or debarment from public work for up to three years.
- Davis-Bacon and Related Acts prevailing wage determination
- Weekly certified payroll reporting on Form WH-347
- Worker classification and fringe benefit tracking
- State portal submission, including LCPtracker and DIR
- Statement of Compliance preparation and recordkeeping
Available as an add-on, quoted per project.